Recruitment of Program Assistant at Bill and Melinda Gates Foundation

ORG- Bill and Melinda Gates Foundation
Closing Date- 5th October, 2019


About the Organization
Bill & Melinda Gates Foundation, previously the William H. Gates Foundation, is a private foundation founded by Bill and Melinda Gates. Their vision is to ensure a world where every person has the opportunity to live a healthy, productive life.

Summary
Provide wide and varied administrative and organizational support for program or operations leaders and teams.

Core Responsibilities

  1. Schedule a high volume of appointments and meetings; manage complex calendars for multiple people, with participants in different time zones.
  2. Accept/decline meetings, update calendars when team members are out of office/ working from home/ on vacation/ on leave.
  3. Support records and data management, including but not limited to management of the team SharePoint site, maintaining an organized filing system etc.
  4. Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.
  5. Communicate clearly and interact professionally with parties internal and external to the foundation (clients, partners, grantees, government officials, consultants, vendors, etc.).
  6. Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects.
  7. Organize Field visits (manage logistics of the field visit / own the agenda / coordinate with the grantees).
  8. Coordinate internal events that require food being served – and any other related logistics on location, room setup etc.
  9. Partially manage the onboarding / exiting/ transitioning colleagues.
  10. Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests

Leadership and Culture
They believe that energized people, working well together, fueled by great leadership in an inclusive environment in which they thrive, will do phenomenal things.

Core Knowledge and Skills

  1. Excellent oral and written communication skills
  2. Adaptability; ability to adjust to a variety of working styles
  3. Proficient with MS Office Suite (Word, PowerPoint, Outlook, Excel); SharePoint a plus
  4. Adept at setting priorities, meeting deadlines, and balancing the needs of multiple individuals.
  5. Experience with calendaring / meeting planning coordination
  6. Good judgment, maturity, discretion, tact, and a sense of humor.
  7. Positive, collaborative approach to work; strong service orientation.
  8. Excellent organizational skills
  9. Comfortable working in a complex, fast-paced organization

Education and Experience
Bachelor's Degree preferred with 5+ years of experience, or equivalent experience.

How to apply
For more information link

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