How to write a letter of notice for general body meeting
An Overview- You are working in state level organization
and you are the person who is entrusted with the responsibility of official
correspondence and communication and you are asked by your supervisor to draft
a letter of notice for the general body meeting of your organization. How will
you draft? Take a look at the following it may give you an idea. Lets get started.
How to Draft a notice for general body meeting
Header and
logo of the organization
Ref.No________ Date______
To,
The Members of Change
India
________________________
________________________
Dear Members,
This is for your kind information that the ‘Annual General
Body meeting' of the Change India organization will be held on 20th
December 2018 from 10.am awards in the regional office of Bhubaneswar kindly
confirm your participation either though mail or telephone. Following are the
agenda for the meeting.
AGENDA
1.
Roll
Call
2.
Welcome
note and address by the secretary of the organization
3.
Introductory
speech by the President
4.
Reading
and review of the Annual report and statement of the account by the secretary
5.
Discussion
and suggestion on the report and the account.
6.
Presentation
of the budget and action plan and budget for the upcoming year
7.
Discussion
on the feasibility study of the proposed project.
8.
Resolution
9.
Vote
of thanks
With Best Regard
Yours secretary
SD/-
(Name and Designation)
Refer to the demo format
Basic Info
1.
You
can look at the top of the left side of the letter there is an abbreviation Ref it stand for the word reference. Every
official correspondences have unique code or internal file number of the organization. The name of the organization mentioned in the demo letter is purely fictional.
Comments